What Should I Delegate First?
What Should I Delegate First?
How Do I Know What You Should Delegate First?
Running a business often means wearing many hats—and sometimes juggling them all at once. When you’re wondering what you should delegate first, it helps to zero in on the tasks that drain your time and focus. Whether you’re scaling, feeling overwhelmed, or simply craving more time to concentrate on what you do best, getting the right support can make a huge difference. So where do you start?
The Tasks That Often Go First: Delegating Email & Invoicing
In my experience, most of my clients begin by outsourcing email management and invoicing. These are two areas that:
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Eat up a lot of time
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Often involve repetitive processes
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Require a calm, professional tone
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Can delay progress on more strategic work
By handing these over, they immediately free up both time and headspace. For more on effective outsourcing, check out this guide to outsourcing tips for small businesses.
Signs You Might Need To Delegate Tasks
If you’re unsure what to delegate, here are a few red flags to look out for:
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You start each day reacting to your inbox
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You’re regularly late sending invoices—or chasing payments
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Admin tasks spill into evenings or weekends
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Important details slip through the cracks
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You’ve stopped doing the parts of your business that energise you
Sometimes, just having someone take care of these background tasks can be a game‑changer. For best practices on handing off work, see this effective delegation guide.
Grouping Tasks for Smarter Delegation
Still not sure what to hand over first? Try grouping your tasks:
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Communication – emails, diary coordination, call scheduling
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Finance admin – invoices, chasing payments, reconciling receipts
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Document work – proposals, templates, presentations
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Events or projects – organising logistics, keeping things on track
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Personal support – gifting, travel planning, ad hoc errands
Chances are, one of these categories is already causing stress—and that’s exactly where to delegate first.
Delegating One Step at a Time
You don’t need to outsource everything at once. Start small by choosing one task you dread or habitually delay. Get comfortable working with support—then build from there. I tailor my services to fit your needs and working style, whether that’s a few hours a month or more involved day‑to‑day support.
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