Introduction: Why Time Optimisation & Prioritisation Matters

Time is your most valuable asset. By mastering Time Optimisation & Prioritisation, you can reclaim hours each week and focus on what truly matters – finalising deals, coaching your team, and driving innovation.

Step 1: Audit Your Inbox and Schedule

First, I review your calendar and inbox to spot low-value tasks that sap your energy. I look for repetitive requests, outdated reminders, and anything I can delegate or automate. Then I recommend solutions such as:

• Setting up an email filter to route non-urgent messages into a daily digest

• Assigning routine tasks to a trusted colleague

These quick wins clear your plate and free you from minor distractions.

Step 2: Protect Deep-Focus Sessions

Next, I apply Time Optimisation & Prioritisation directly to your calendar. I filter meeting invites and block out dedicated focus blocks for high-value work—drafting key proposals, analysing data, or preparing major presentations. By doing so, you minimise context switching and maintain peak productivity all day.

Step 3: Rank by Impact and Urgency

Finally, we set clear priorities based on your strategic objectives and deadlines. Together we use tools like the Eisenhower Matrix to rank initiatives by impact and urgency. This way, you always know where to invest your energy for maximum return.

The Outcome: More Time, Less Overwhelm

As a result of Time Optimisation & Prioritisation, you’ll:

• Gain hours each week for high-impact projects

• Experience less overwhelm and more clarity

• Enter each weekend free of catch-up work

Imagine ending Friday confident that your most critical tasks are done.

Ready to Work Smarter?

If you’re ready to work smarter, not harder, let’s talk. My Executive PA services can transform your schedule and elevate your results. Learn more in Getting Things Done by David Allen: https://www.amazon.co.uk/Getting-Things-Done-Stress-Free-Productivity/dp/0143126563